503-321-5140

Grid Property Management's Screening Criteria

We are working with neighbors and other landlords in the greater Portland area to maintain the quality of Portland’s neighborhoods. We want to make sure that people are good neighbors and do not use our rental properties for illegal activity.

To this end, we have a thorough screening process.

Please review our list of screening criteria. If you feel you might meet them, please apply.

Please note that we provide equal housing opportunity - we do not discriminate on the basis of race, color, religion, sex, handicap, national origin, familial status, marital status, age, sexual orientation, or source of income.

For properties in the City of Portland, we will process complete applications in the order set forth in the Portland City Code.  For all other properties, we will process the first complete application that we receive.

We will accept the first applicant(s) for any given vacancy who satisfies our screening criteria.

An applicant may dispute the accuracy of any information provided to Grid Property Management by a credit reporting agency.

Our Screening Process and Criteria Are As Follows:

1.) A Complete Application: 

We must receive a complete application for each adult - 18 years or older - who will live in the unit and intends to contribute to payment of the rent and to sign the lease or rental agreement.  If a line is not filled in on any application, any material missing information must be provided before we will begin screening the application.    

2.) Form of ID: 

We require a photo I.D. or combination of identifications which allow us to verify the name and birth date of an applicant.  Listed below are examples of the forms of ID that we accept:

  • Evidence of a Social Security Number (SSN Card)
  • Valid Permanent Resident Alien Registration Receipt Card
  • Immigrant Visa
  • Individual Taxpayer Identification Number (ITIN)
  • Non-immigrant Visa
  • Any government-issued identification regardless of expiration date
  • Any non-governmental identification or combination of identifications that would permit a reasonable verification of identity.

3.) A $48 Application Charge Per Applicant: 

This charge covers the costs of the screening process. This charge will be refunded to you if your application is not screened. 

4.) Rental History Verified by Independent Sources: 

For us to review an applicant’s rental history, we need to receive information about each applicant’s current and previous landlord. If an applicant’s rental history does not include at least two landlords, or an applicant is related by blood or marriage to one or both of the landlords listed on an application, we may require a qualified guarantor.  A qualified guarantor must meet all applicant screening criteria except prior rental history.

It is an applicant’s responsibility to provide us with the information needed to contact previous landlords. We may deny an application if we are unable to verify rental history.

5.) Sufficient Income/Resources: 

The applicant(s) must demonstrate sufficient gross income for the selected property, as defined by the gross income requirements described below. All income is measured in gross (pre-tax/pre-expense) dollars.

All income sources must be independently verifiable and properly documented.

Sources of income include salaried wages, hourly wages, tips verified by your employer, alimony, child support, trust distributions, Social Security benefit payments, unemployment distributions, welfare distributions, grant payments, stipends, loan distributions, income property distributions, and similar independently verifiable sources of income as determined by Grid Property Management.

Income sources that will not be considered include income from illegal activities, assets that are not income, and other unverifiable income as determined by Grid Property Management.

We must be able to independently verify the amount and stability of each applicant’s income.  Some of the ways that we verify income include review of pay stubs, direct contact with your employer, verification of governmental assistance, verification of child or other support payments, or through tax records.
If an applicant is employed by others, we’ll need copies of her or his last three pay stubs and three months' proof of any other regular income.

If an applicant is self-employed, we’ll need a copy of her or his last year’s tax return or three months of bank statements and three months' proof of any other regular income.

If an applicant is not employed but has some other form of income, we’ll need three months' proof of this income.  The income amount considered to be provided by this other income source will be the three-month running average of this income as determined by Grid Property Management.

Checking accounts, savings accounts, brokerage accounts, retirement accounts, etc. will not be considered in lieu of sufficient income.

Job offers are considered as income as long as the offer is mutually signed by employee and employer, specifies a start date no later than 14 days after property move in date, describes assignment duration, and describes compensation.

For all properties located outside of the City of Portland, we require that the  applicant(s) have a gross income of 3 times the monthly rent (gross income is income before taxes or other expenses).

For properties located within the City of Portland, we follow the City of Portland Rental Housing Application and Screening Minimum Income Requirement Table provided by the Portland City Code (see below.)  If the monthly rent is below the amount listed in the following table for the number of bedrooms in the unit, we will require the applicant(s) to demonstrate a monthly gross income of 2.5 times the amount of the rent.

If the monthly rent amount is equal to or above the amount listed in the following table for the number of bedrooms in the unit, we will require the applicant(s) to demonstrate a monthly gross income of 2 times the amount of the rent.

City of Portland Rental Housing Application and Screening Minimum Income Requirement Table 

# 0f Bedrooms Rent Amount
0 $1,492
1 $1,598
2 $1,918
3 $2,216
4 $2,472
5 $2,727

6.) Other Screening Criteria

In addition to other reasons set forth above, your application may be denied for one or more of the following reasons:

a.)Material Misrepresentations in Application.  If material misrepresentations are found in an application during the screening process, your application will be denied.  Also, please understand that if material misrepresentations are found in your application after the rental agreement is signed, the rental agreement may be terminated.

b.)Drug Convictions.  If anyone who will be living at the property has been convicted, or has a pending charge, for the manufacture or distribution of a controlled substance.  

c.)Other Convictions.  If anyone who will be living at the property has been convicted, or has a pending charge, of any felony or misdemeanor if that felony or misdemeanor is for conduct that is:

  1. A drug related crime, but not including convictions based solely on the use or possession of marijuana;
  2. A person crime;
  3. A sex offense;
  4. A crime involving financial fraud, including identity theft and forgery; or 
  5. Any other crime if the conduct for which the applicant was convicted or charged is of a nature that may adversely affect:
  6. Property of the landlord or a tenant; or
  7. The health, safety, or right to peaceful enjoyment of the premises of residents, the landlord, or the landlord’s agent.

d.) Complaint Levels.  One or more an applicant’s prior landlord(s) report significant levels of noncompliant activity including but not limited to:

  1. Disturbance of any other resident’s peaceful enjoyment of the premises;
  2. Gambling, prostitution, drug dealing, drug possession, or drug manufacturing;
  3. Damage to the property beyond normal wear and tear;
  4. Violence or threats of violence against any neighbor or landlord;
  5. Allowing persons not on the lease to reside on the premises; or
  6. Failure to give proper notice when vacating the property.

e.) Previous Landlord's Summary.  If an applicant’s previous landlord provides a negative report.

f.) Credit History.  If an applicant(s) has an insufficient or adverse credit history or Grid Property Management is unable to verify information regarding an applicant’s credit history.

Your credit check shows accounts that are not current. An Applicant will not be rejected for medical or education/vocational training debt of any amount. In the last five years you have had any unpaid collections, an FED judgment against you, a bankruptcy, or any judgment against you for financial delinquency. When evaluating an applicant, a landlord may not consider an applicant’s unpaid rent, including rent reflected in judgments or referrals of debt to a collection agency, that accrued on or after April 1, 2020, and before March 1, 2022.

g.) Rental History.  If an applicant(s) has insufficient or adverse rental history.

h.) Other reasons.  Any other reason allowed by applicable law.

7.) Emotional Support Animals 

If you are applying for a unit with an emotional support animal, assistant animal, or any similar companion animal (collectively “Emotional Support Animal”), please fill out the attached Reasonable Request for Accommodation form.  Please completely fill out the first page and only the first half of the second page. Once this is completed, send it back to us and we will reach out to your provider for verification. 

Due to potential delays with provider verification, we recommend submitting your completed form to us as early as possible in the application process so we can send it to your provider as soon as possible.

Submission of a completed Reasonable Request for Accommodation form (and provider’s verification as needed) is not considered part of your application and has no effect on screening of your application. However, an Emotional Support Animal cannot be moved into a unit until the form has been properly verified by your provider.

Please find the link to the Portland Housing Bureau’s Right to Request a Modification or Accommodation Notice Required Under Portland City Code https://www.portland.gov/sites/default/files/2021/notice30.01.086.c.3.b.v2.ved3jan2022-modification-or-accommodation.pdf.

8.) Requests for Reasonable Accommodation

If you are requesting a reasonable accommodation, please fill out the attached Reasonable Request for Accommodation form. Please completely fill out the first page and first half of the second page. Once this is completed, please return it to us.

Submission of a completed Reasonable Request for Accommodation form (and your provider’s verification as needed) is not considered part of your application and has no effect on screening of your application. 

Please find the link to the Portland Housing Bureau’s Right to Request a Modification or Accommodation Notice Required Under Portland City Code  https://www.portland.gov/sites/default/files/2021/notice30.01.086.c.3.b.v2.ved3jan2022-modification-or-accommodation.pdf.

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Grid Property Management, LLC
975 SE Sandy Blvd., Suite 200
Portland, OR 97214

Phone: 503-321-5140
Fax: 503-321-5140
Emergency: 503-386-8014

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